Featured Article on Ceremony Magazine 2011 Issue
We were delighted to see our article “Coordinator Duties” featured in the Los Angeles issue of Ceremony Magazine. It is our pleasure to share the full article below.
“We don’t need a wedding coordinator – the venue provides us with one.” How many times have I heard this? Recently, I was talking with colleague of mine about how brides can be confused about the roles of each coordinator. As professionals in the industry, we have a responsibility to educate potential clients about the different duties of a wedding coordinator and a venue coordinator.
10 Examples of What Wedding Coordinators do:
- Work with you in the time leading up to your wedding to make sure that everything is in place on the day of your wedding.
- Assist in reviewing contracts with your vendors.
- Take care of any with issues concerning the venue setup and make sure everything is to your specifications.
- Stay by your side on the wedding day…they are there to tell you when things will be occurring throughout the night, such as the cake cutting, bouquet toss, toasts, and first dance.
- Work with you to coordinate the details of your rehearsal and even direct it if necessary.
- Create a detailed timeline of your wedding day for your vendors and wedding party.
- Act as the liaison with the vendors to ensure they arrive on time and know the set-up details.
- Cue the bridal party and musicians through all the ceremonies.
- Set out any personal items like guestbook, flowers, and escort cards at the ceremony and reception and then collect any personal items afterwards.
- Know all the ins and outs of YOUR wedding and work to make everything the way you envision it.
10 Examples of What Venue Coordinators do:
- Understand all the ins and outs of their venue.
- Deal with everything having to do with the layout of the venue, catering, and setup.
- Create a floor plan and table and chair layout of the venue space.
- Assist with placing linens and any necessary signage.
- Help create a menu and attend the food tasting.
- Set out any décor items you dropped off before your wedding.
- Explain the vendor load-in and load-out guidelines.
- Assist guests with questions regarding venue amenities and layout (such as restrooms and reception location).
- Help with the breakdown of the event after everything is finished.
- Provide you with a list of the vendors who are familiar with their venue.
The Perfect Partnership:
You can’t compare apples to oranges. Both wedding coordinators and venue coordinators are very important, but they also play very different roles. Together we ensure all the details of your wedding will be perfect. One does not replace the other. So the next time you hear “What’s the difference between and wedding coordinator or venue coordinator?”…be the one to clear up that confusion.
Post Published on January 19, 2011.